Tag Archive for: #projectmanagement

Other promotional activities and meetings with target group in Türkiye

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During the week 20-28.07.2024, in Türkiye, ECEM Ballet worked on some local promotional activities with youngsters with the age of 16 – 20 years old. In #Eregli, ECEM staff worked for hours, meeting youngsters in their social environments, and conveyed information about the “Activity 2” survey and on the project in general (delivering project’s brochures and leaflets in Turkish)
In addition, ECEM Ballet’s staff continued to work on the A2 survey since 1-2-3 August, when they have continued a series of meetings with young people aged 16-20 years old. ECEM continued with pleasure on their promotional actions with the excitement they get from youngsters. In addition, on September 18.09.2024, ECEM met youngsters in schools and invited them to participate in the A2 survey as target group of the project, encouraging them to have an active role in the project implementation.

The 2nd “You-Dance” TPM has been organized in Turkey!

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On the 26th and 27th August 2024, the 2nd TPM Meeting for the “You-Dance” Erasmus Project took place in Karadeniz Ereğli, in Turkey. This 2 days TPM important meeting was hosted by ECEM Ballet School.

During the meeting, the Romanian, Italian and Turkish partners (Ipazia Production Srl, Borderline Danza and ECEM Ballet School) aligned their actions and plans, and provided updates on their actions implemented and on their respective contributions to the project. The project’s activities discussed were the Project Management (A1), the Research and Development Training tools (A2), the Dance-based intervention, Data collection and Material production (A3) and the Dissemination & Campaign dedicated to youngsters from risk areas, to migrants and to refugees (A4).

About the phase of the Project Management (A1), contracts, timesheets and invoices for expenditures from each national partner budget were analyzed in details, a regular check has been carried out and the quality assurance plan was regularly updated. It was important to check how each partner is properly spending their budget, according to their implemented tasks until now. Regarding the financial and administrative aspects, procedures and documents were verified in their implementation so that everything is in order and in line with the project GANTT.

On the Research and Development Training Tools phase (A2), nationals’ surveys collection and final updates for the final report were reviewed. Methods and deadlines for producing tutorials and collecting testimonials and interviews were established. The further translation of the 90 surveys produced in each partner country from the national into English language was planned (so that Borderline Danza can prepare a dedicated report), and the current composition of the national target groups was analyzed by each partner organization according to their national situation. The appropriate timing for starting “in-person” activities was discussed, along with the potential involvement of other Non-Governmental Organizations, institutions, or migrant Civil Society Organization players active at the local level in each partner country.

For the Dance-based interventions, data collection and material production (A3) phase, the focus was on the structure of the dance-based lessons in each partner country, including timing, length, teacher profile, and the type of locations where the courses can be organized. A new version of the A3 “Vademecum” will be sent to all partners and some video tutorials will be prepared and sent to all for better understanding how to structure each lesson and the exercises to be proposed to youngsters in each class.

For the last phase, the Dissemination & Campaign dedicated to youngsters from risk areas and to Refugees (A4), the actions included the social media promotion, updating the international project’s website with new articles (required to all partners) and branding the project for local community and stakeholders. New posts and articles were planned in project’s editorial calendar, and the status of the social media pages and the international project website was reviewed.

For the general organization of the project and next month’s planning, it should be pointed out that:

  • the project’s general GANTT was updated considering the actual situation of the implementation of the actions in each country. The “shared open excel file”, available on the common Google Drive, was modified;
  • the Project Management plan and Editorial calendar were update for all the partners;
  • all the marketing material produced and disseminated for the YOU DANCE project was verified. This English material has been translated also in Italian, Romanian, Turkish, Arabic and Ukrainian language;
  • the communications actions carried out in each partner country until now were reviewed, with a focus on need of proofs (screenshots, photos) for the next reporting phase.

A1: A new regular Online Meeting between Partner Organizations

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On Friday, the 9th of August 2024, after the meeting held in July, it was held via Google Meets the monthly regular online meeting between all YOU-DANCE project’s partners.

During the online, representatives from each country provided updates on the project activities implemented in July and August. Project partners and experts from Borderline Danza (Italy), Ipazia Production (Romania) and “Ecem Bale ve Dans Okulu” (ECEM Ballet School, Türkiye) have met online in the morning for updating project activities and for discussing the new tasks to be implemented before the next TPM, coherently with the project’s Action Plan. We have all checked the evolution of YOU-DANCE’s national activities, for each Project Result to be reached in every country, especially for Activity 2 and A3. While A2 is going on very well in every country with the collection of surveys to local target group (made up by youngsters, migrants, refugees and vulnerable groups), we have also put the basis of future “face to face” actions for A3 (national dance-based interventions, respecting a common methodology), which will start in September.

As the goal of A3 is to create also a “digital portfolio”, the partners were discussing to have all 3 of them in the national languages of their countries for better perception and familiarization. Interviews, testimonials and tutorials will enrich the outcomes of A3. After a first discussion on administrative issues and on project management, partners focused on the recruitment of national target group and on the final collection of A2 surveys, which are going on in the best way in every partner country.

Additionally, new promotional events were scheduled, and  we have planned the next TPM to be held in Türkiye (in the county of Zonguldak) at the end of the month (25,26 and 27.08.2024). This TPM meeting will be dedicated to the advancing of communication strategies and promoting project results.

During the meeting it was also highlighted that direct contracts should be established with the leaders of activities and research teams. While recognizing the diverse characteristics of our participants, there is a need to maintain a consistent approach across all activities to maintain coherence and effectiveness.

Overall, the meeting reaffirmed the partners’ commitment to the YOU-DANCE project, as they continue to collaborate closely to achieve the project’s objectives and ensure the success of upcoming activities. The partners’ coordinated efforts and forward-looking plans are instrumental in achieving the project’s objectives, ensuring that it delivers meaningful outcomes and effectively engages the target audience.